Agendas / Board Meeting

BOARD MEETING
Monday, December 17, 2018, 6:30 PM

Fire Station 82 Annex
1800 N. BRONSON AVENUE, L.A., CA 90028
Second Floor Conference Room

The public is requested to fill out a "Speaker Card" to address the Board on any item of the agenda prior to the Board taking action on an item. Comments from the public on Agenda items will be heard only when the respective item is being considered. Comments from the public on other matters not appearing on the Agenda that is within the Board's subject matter jurisdiction will be heard during the Public Comment period. Public comment is limited to 2 minutes per speaker, for a maximum of 20 minutes total for Public comment, unless waived by the presiding officer of the Board. Agenda is posted for public review at Counterpoint Records and Books 5911 Franklin Ave, on our website at www.MyHUNC.com, and with EmpowerLA. In compliance with Government Code section 54957.5, non-exempt writings that are distributed to a majority or all of the board in advance of a meeting may be viewed at the scheduled meeting (or location noted in the Agenda item) or by making arrangements with our office (contact information above). As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability of services, please make your request at least 3 business days (72 hours) prior to the meeting you wish to attend by contacting the Neighborhood Council Support Help Line (213) 978-1551 or email info@myhunc.com. Note: Agenda items may be taken out of order or merged as deemed appropriate by the Board. Action may be taken on all items. To subscribe directly to our Agendas, go to https://hollywoodunitednc.org//newsletter/

Welcome

  1. Roll Call (2 minutes)
  2. Approval of Minutes (5 minutes)
  3. Public Comment on items not on the Agenda (2 minutes each) (15 minutes)
  4. Comments from any City, County, State or Federal representatives in attendance (5 minutes each) (10 minutes)
  5. HUNC Committee & Liaison announcements on items not on the Agenda (5 minutes)
  6. Upcoming NC Elections (10 minutes)
    1. Report by the City Clerk’s office on NC Elections
    2. Report on NC Election Outreach Meeting on December 10
    3. Update on 2019 Election activities, events and collateral
  7. Executive Committee
    1. Report by the President (2 minutes)
    2. Update Standing Rules to reflect the changes to the Standing Committees:
      ~Standing Committees of the HUNC shall include: Education, Non-Profit & Arts; Executive; Outreach; Planning, Land Use & Management (PLUM); Public Safety & Emergency Preparedness (PSEP); Transportation & Works (TW); Harmlessness & Social Services (HSS); and Renters and Housing. (2 minutes)
    3. Discussion and possible motion update the Financial Procedures to include: The Treasurer may spend at his or her discretion up to $150 for business cards, name plates and lanyards per each board member as needed (3 minutes)
    4. Approval of Andrew Chadsey as chair of the Ad Hoc Committee on Business and review of committee plans (5 minutes)
    5. Review of Facebook account administration as specified in Article VI, Section 2.A.6:
      “The President Shall… be responsible for all accounts, reports, and certificates required by law to be maintained and filed properly” (5 minutes)
    6. Review calendar for meeting dates and holiday conflicts (5 minutes)
  8. PLUM Committee (10 minutes)
    1. Report by Committee Chair
    2. Approval of Cesar Cervera as a Stakeholder member of the PLUM Committee for a 1 year term
    3. Approval of Robert Litomisky as a Stakeholder member of the PLUM Committee for a 1 year term
    4. 5620 W. Tuxedo Terrace, Los Angeles. Current HUNC PLUM motion on the table: Motion to approve with conditions: Project Description: Construction of a (N) SFD, 2 story w/basement and attached garage: Action(s) Requested: 1. To allow the new construction of a SFD on a lot fronting on a Substandard Hillside Limited Street that is improved with a roadway width of less than 20 feet. 2. To allow the new construction of a SFD on a lot not having vehicular access from a street improved with a minimum 20-foot wide continuous paved roadway from the driveway apron to the boundary of the hillside area.
      Conditions:

      1. No hauling shall be allowed on Red Flag days or during trash days (Fridays)
      2. A minimum 6 foot tall debris fence is to be installed in the rear yard of the property to prevent potential debris from entering neighboring properties
      3. Construction workers must be shuttled to the project site from an area outside of the neighborhood. 4. Exposed retaining walls on the downslope portion of the property must be landscaped and properly irrigated to shield the visual aspects of the walls from adjacent residents
      4. Provide contact information (cell phone number) for onsite superintendent or foreman to the adjacent residents or interested parties that must be answered during construction hours
      5. Any dumpsters placed on the street cannot block flow of traffic. If only one lane is available, flagmen must be placed on either side of the dumpster with two-way radio control
      6. Rainwater mitigation regulations must be adhered to during the rainy season to ensure runoff is effectively managed 8. The Oaks HOA must review and not oppose the project as proposed at their next board meeting.

        Potential additional conditions to motion at request of neighbors (applicant has met with neighbors and they do not agree on these conditions. Delay in formally adding these to motion due to applicant meeting with neighbors after HUNC PLUM meeting per agreement at HUNC PLUM meeting):

i. Applicant should carry a Bond or Insurance high enough to mitigate any issues that might arise from their construction.

ii. Owner must show financial viability or carry a performance and completion bond to see the project to its completion even if faced with considerable time delays and/or cost overruns.

iii. General contractor must provide proof that he has completed similar projects successfully.

iv. Roadway to be improved with a 20 foot width across the entire property front.

  1. Homelessness & Social Services (10 minutes)
    1. Report by Committee Chair
    2. Approval of Julia Eschanasy as a Stakeholder member of the Homelessness and Social Services Committee for a 1 year term
    3. Discussion and motion to approve up to $150 for lanyard kits for people experiencing homelessness
  2. Government Affairs and Community Impact Statements (10 minutes)
    1. Discuss a system of organizing Council File research and CIS opportunities for Committees prior to bringing it to the full Board
    2. Discussion of and possible motion to provide a HUNC CIS on Council File 18-0988: Community Forestry Division / Bureau of Street Services (BSS) / Staffing Requirements.
      https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=18-0988
    3. Discussion of and possible motion to provide a HUNC CIS on Council File 15-0499-S1: City Tree and Biodiversity
      https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=15-0499-S1
    4. Discussion of and possible motion to provide a HUNC CIS on Council File 15-0467-S8: Current Hiring Efforts / Bureau of Street Services (BSS) / Planting, Maintenance and Care Services / City Street Trees.
      https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccfi.viewrecord&cfnumber=15-0467-S8
  3. Outreach Committee
    1. Report by Committee Chair (5 minutes)
    2. Discussion and possible vote to apply to be part of the Welcome, Neighbor program in collaboration with Miry’s List and Empower LA. This program would give our neighborhood council and stakeholders a framework for supporting families resettling in Los Angeles as refugees. This vote is to complete the application form for Welcome, Neighbor and the programming would begin in January. In addition, we’d like to ask the board and stakeholders present who would like to volunteer to lead this project as the volunteer Welcoming Liaison.
      Link to enroll: https://miryslist.org/welcomeneighbor (5 minutes)
    3. Discussion and possible motion to approve up to $1,000 to jointly host a Town Hall with Hollywood Hills west NC in late January or early February that deals with Emergency Evacuations and Preparedness in light of the recent California wildfires (5 minutes)
    4. Review HUNC’s process of addressing/replying to any stakeholder communications received by individual Board members or thefull board. Proposed policy to consider:
      Communications to the entire board should get a response from a member of the executive committee and/or relevant committee chairs. If any member feels compelled to respond, they should acknowledge the communication and reference a member of the executive committee and/or relevant committee chairs. (5 minutes)
    5. Discuss a system to approve the use of the HUNC Logo, name and images on all Non-HUNC communications. Proposed policy to consider:
      All usage of HUNC logo, name and images should be approved by someone from the executive committee or an outreach chair (5 minutes)
    6. Review of HUNC’s Hollywood Farmer’s Market presence (5 minutes)
  4. PSWEP Committee (5 minutes)
    1. Report by Committee Chair
  5. Non Profit, Arts & Education Committee (5 minutes)
    1. Discussion of committee status and composition
  6. Renters and Housing Issues Committee (5 minutes)
    1. Report by Committee Chair
    2. Approval of Luis Saldivar as co-chair of Renters and Housing Committee
  7. Transportation and Works Committee (5 minutes)
    1. Report by Committee Chair
  8. Finance (10 minutes)
    1. Discussion of current fiscal year budget and possible motion for adjustment
    2. Discussion and vote to approve pending Monthly Expense Report for submission
    3. Discussion and motion to approve $15 affidavit for costs related to the Gramercy Halloween event
    4. Discussion and motion to approve $40 affidavit for costs related to the new keys purchased by Luis Saldivar
    5. Discussion and motion to approve $40 reimbursement to Luis Saldivar for new keys
  9. Board Member announcements on items not on the Agenda
  10. Old/Ongoing Business
  11. New/Future Business

Adjournment

A simple majority vote by the Board members present, not including abstentions, at a meeting at which there is a quorum, shall be required to take official action, unless specified otherwise in the Bylaws  (https://hollywoodunitednc.org/bylaws-rules/). Reconsideration: The Board may reconsider and amend its action on items listed on the agenda if that reconsideration takes place before the end of the meeting at which it was considered or at the next regular meeting. The Board, on either of these two days, shall: (1) Make a Motion for Reconsideration and, if approved, (2) hear the matter and take an action.  If the motion to reconsider an action is to be scheduled at the next meeting following the original action, then two items shall be placed on the agenda for that meeting: (1) A Motion for Reconsideration on the described matter and (2) a [Proposed] action should the motion to reconsider be approved.  A Motion for Reconsideration can only be made by a Board member who has previously voted on the prevailing side of the original action taken. If a Motion for Reconsideration is not made on the date the action was taken, then a Board member on the prevailing side of the action must submit a memorandum to the Recording Secretary identifying the matter to be reconsidered and a brief description of the reason(s) for requesting reconsideration at the next regular meeting. The aforesaid shall all be in compliance with the Ralph M. Brown Act.